Safety File Template

200+ Documents to choose from

Only select the safety file template that is relevant to an activity.

We will guide you on what to use.

safety_file_documents

Project documents

Project specific documents

Project name
Scope of works
Project location and duration

Project start and end dates

Select a past project from a list.
Edit and update as required.

1. Company Documents

Storage of company documents

Emergency telephone lists (editable)
Essential services telephone numbers
Document amendments register
Mandatary agreements with subcontractors 37(2)
Letter of goodstanding (LOGS) – COIDA
Notification of construction works CR4
Public liability insurance
BEEE Certificate
Bank registration

Plus 10x additional storage spaces

Reminders are set for expiring documents
Always available and easy accessible

2. Appointments

Legal and other appointments

Company organogram / reporting structure
CEO Appointment OHSA16(1)
Responsible Person OHSA16(2)
Subcontractor CR7(1)(c)(v)
Principal Contractor CR5(1)(k)

Construction Manager CR(1)
Asst. Construction Manager CR8(2)
Safety Officer CR(5)
Risk Assessor CR9(1)
Construction Supervisor CR8(7)
Asst. Construction supervisor CR8(8)
Supervisor of Temporary Works CR12(2)
Excavations Supervisor CR13(1)(a)
Demolitions Supervisor CR14(1)

Portable Electric Tools Inspector EMR10
Hand Tools Inspector OHSA8(1)
PPE Inspector OHSA8
Machinery Supervisor GMR2(1)
Asst. Machinery Supervisor GMR2(7)

Covid-19 Manager
Covid-19 Compliance Officer
First Aider GSR3
Environmental Officer
Hygiene Inspector CR30
POPI – Information Officer
Health and Safety Representative OHSA17(1)
Health and Safety Committee Co-ordinator
Traffic Manager

Fall Protection Planner CR10(1)
Fall Protection Supervisor CR10
Ladder Inspector GSR13(a)
Safety Harness Inspector
Rope Access Work Supervisor

Incident investigator GAR9(2)
Fire Equipment Inspector CR29(h)
Fire Fighter CR29
Angle Grinder Operator
Painter
Bulk Plant Inspector
Concrete Mixer Operator
Weldign and Cutting Supervisor GSR9
Emergency Controller CR29 and Enviro9

Housekeeping Inspector
Stacking and Storage Supervisor CR28(a)

Electrical Connections Inspector
Earth Leakage Inspector
Eelctrical Machinery Inspector EMR4

Asbestos Removal Supervisor
Portable Gas Container Supervisor
Hazardous Chemicals Controller

Construction Vehicle and Plant Supervisor CR23(1)(j)
Construction Vehicle and Plant Operator CR23(1)(d)
Construction Vehicle and Plant Inspector CR23(1)(d,i,k)
LDV Operator
HDV Operator CR16.1
Skidsteer Operator (Bobcat)
Chipper Operator
Chainsaw Operator
TLB Operator
Tractor Operator
Crane Supervisor CR22
Crane Erector CR22

Scaffolding Inspector CR16
Scaffolding Supervisor CR16(1)
Scaffolding Team Leader CR16(1)
Scaffolding Erector CR16(1)
Suspending Platform Supervisor CR17(1)
Supervisor of Temporary Works CR12(1)
Formwork Supervisor CR12(1)

Lifting machinery Operator DMR18(11)
Lifting Equipment Inspector DMR18(11)
Material Hoist Inspector DMR18(11)

Explosive Power Tools Operator CR21(1)(b)
Explosive Power Tool Inspector CR21(2)(g)(1)
Explosives Supervisor CR13(2)(k)

Manager (Non-construction)
Assistant Manager (Non-construction)
Supervisor(Non-construction)
Asst. Supervisor (Non-construction)
Warehouse Manager (Non-construction)
Kitchen Manager (Non-construction)
Food and Beverage Manager (Non-construction)
Cleaning Supervisor (Non-construction)
Stores Manager (Non-construction)
Transport Manager (Non-construction)
Workshop Manager (Non-construction)
Quality Control Inspector(Non-construction)
Assistant Quality Control Inspector (Non-construction)
Floor Manager (Non-construction)
Manager (Non-construction)
Security Controller (Non-construction)
Risk Assessor (Non-construction)

Plus 10 additional Custom Appointments

Numbers refer to the Act or Regulation.

Custom and non-construction appointments available.

Includes competency declaration.

Commonly used documents are pre-selected.

The appointment safety file template includes standard text. You can customise these to suit your appointment.

OHSA – Occupational Health and Safety Act

CR – Construction Regulations

EMR – Electrical Machinery Regulations

GMR – General Machinery Regulations

GSR – General Safety Regulations

3. Personnel

Storage of personnel documents

Personal detail
Position in company
Contact details
Next of kin details
Copy of ID
POPIA Employee authorisation
Medical certificates
General duties of employees OHS14
Health and safety meeting minutes
Man-hours register
Warning letters issued
Employee training certificates

Reminders are set for expiring documents
Always available and easy accessible

4. Policy

Company Policy Statements

Occupational Health and Safety Policy
Workplace Policy
Working at Height and Rescue Policy

Environmental Policy
PPE Policy (LOGS)
Drugs and Substance Abuse Policy
Alcohol Policy
Smoking Policy
POPI – Company Policy
POPI – Retention and Destruction of Information Policy
HIV Policy
Safety Disciplinary Policy
Monthly Safety Goals Policy
Site Waste Management Policy
Driving Policy
Hearing Conservation Policy
Safety Review Policy
Covid-19 Policy
Human Rights Policy

Master documents are editable.
Individual project policy documents can be edit to suit.
Master documents content can be replaced with own company policy.
The safety file template for policy contains suggested content so you can edit this to suit your company policies.

5. Plans

Storage of personnel documents

Health and safety plan
Environmental plan
Waste management plan
Traffic management plan
Quality control plan
Training plan
Covid-19 Workplace infection plan
Covid-19 Workplace plan
Contingency Plan / Business continuity/span>
Implementation plan
Hygiene plan
Fatigue management plan
Site supervision plan

Sample master plan documents are supplied
Replace with your own or edit to suit.

6. Emergency and Procedure

Preparations for an Emergency

Emergency plan and procedures
Hazard management procedure
Covid-19 Procedure for a positive case
Covid-Investigation report
Emergency route layout
Near miss procedure
Hazard management procedure
Covid-19 Business startup provedure
Placing safety signs
LOTO – Lock Out Tag Out
Machinery and boiler procedure
Site evacuation procedure

Reminders are set for expiring documents
Always available and easy accessible

7. Hazards and Risk Management

Identify hazards and setup procedures to reduce or eliminate the risk

Hazard / Environment site inspection
Risk assessment plan
Risk monitoring plan

Risk assessment review plan
Method statements (LOGS)
Risk assessments
SOP – Safe Operating Procedures
SWP – Safe Work Procedures
Summary of control measures
Fall protection plan
PPE Evaluation program
PPE Hazard assessment
PPE Certification of hazard assessment
PTO – Planned Task Observation

Plus 10x additional storage spaces

Reminders are set for expiring documents
Always available and easy accessible

8. Incidents and Accidents

Incident and Accident Reporting and Process

Incident and accident investigating procedure
Near miss report
Incident register
Recording and incident – Annexure 1
Incident and accident reporting procedure
NCR – Non Compliance Report
WCL2 – Report of an accident
Incident report summary
Incident classification

Plus 10x additional storage spaces

Reminders are set for expiring documents
Always available and easy accessible

9. Acts and Regulations

Occupational Health and Safety Act
Construction Regulations
GSR – General Safety Regulations
COID Guide
GMR – General machinery Regulations
Asbestos Regulations
POPIA Act
Electrical Regulations
Ergonomic Regulations
Disaster Management Act (Covid-19)

Complete copy of the Act
or link to download

10. Hazardous Substances

Hazardous Products and Substances Register
MSDS

Reminders are set for expiring documents
Always available and easy accessible

11. Training and Induction

Training and competency register
Attendance register
Site rules
Construction site induction arrangements
Workplace induction forms
Visitor attendance register
Training register
Pre-start meeting forms
Site briefing and toolbox talks
DSTI – Daily Safe Task Instruction
Workplace training report for individuals

Reminders are set for expiring documents
Always available and easy accessible

12. Toolbox Talks Training

A wide range of Toolbox Talk training guides are available

40+ Available

10 minute training sessions.
Sign sheets for workers to acknowledge training.
Store training diagrams./span>
Store training pictures.

13. Registers

Registers and Recording of Equipment

PPE Issued register
Tools and equipment register
First aid box – minimum requirements
First aid – Treatment register
ladder register
Safety harness training register
Barricade register/span>
Daily plant register
Fire extinguisher training register
Fire fighting equipment equipment register CR29(g)

Print and record data on a monthly or weekly basis
Always available and easy accessible

14. Inspections and Checklists

A wide range of inspections and checklists

Health and safety inspection
Site inspection
PPE Inspection
First Aid
SHE Rep inspection
Covid-19 Symptoms check
Hot works permit
Safety harness inspection
Hand tools
Ladder
Portable power tools
Electric drill inspection
Grinders
Welding equipment
Compressor
Jackhammer
Power generator
Formwork
Scaffold
Excavation
Housekeeping
Environmental
Stacking and storage
Toilets
Distribution boards
Vehicles
Motorised plant
Trailer
Compactor
Skid-steer (Bobcat)
Brush cutter
Chainsaw
Line trimmer
Wood chipper

Plus 10x additional storage spaces

Reminders are set for expiring documents
Always available and easy accessible

15. Operational Management

Storage of personnel documents

Personal detail
Position in company
Contact details

Next of Kin details
Letter of goodstanding (LOGS)
Notification of construction works CR4
Public liability insurance
BEEE Certificate
Bank registration

Plus 10x additional storage spaces

Reminders are set for expiring documents
Always available and easy accessible

Do you need a safety plan?

We can create a detailed 49 part safety plan for you.

Commonly used when submitting a tender.
A safety plan is also part of Q-Safe
Option to order the software and DIY

Plus 10x additional storage spaces

Order direct from the web site

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