Safety File Software

What is a safety file?

Also called a: ‘Contractor health and safety file’

Have you done enough to make sure that nobody gets injured?


What are ‘Site Specific’ Safety Files?

Safety files are a set of documents relating to a specific site and show that the steps you have taken to ensure that no one is going to get injured.

While a company will generally do similar work on many sites, each site will carry its own specific hazards and risks.

Safety Files generally include:

  • Employees and their training

  • Medicals

  • Appointments – Who is responsible for what?

  • Policy – What has management decided about how the company will operate?

  • Procedures – How will things get done safely?

  • Hazard and risk – Identify them, and state what is going to be done to reduce or eliminate them.

  • Working at height – what to do so nobody falls.

  • Education – The key to safer sites.

  • Incidents and Accidents – What to do if they occur. How to avoid a repeat incident.

  • Registers and checklists – Are tools and equipment in good condition, and fit for purpose?


Q-Safe has helped 1500+ business in South Africa build compliant safety files – QUICKLY.

However, there is  ‘common practice’ – which is generally acceptable, and Q-Safe is built around that. You can also add more information if required.

Common documents are pre-selected so can add and remove as required.

Q-Safe can create a safety files which fulfil the requirements of the Occupational Health and Safety Act.
The content must be relevant to your project and its hazards and is the responsibility of the user, however we will help you achieve that.

Comply with regulations and being allowed to work on a construction site.
Set up all your health and safety systems, maintain them and update them.
Avoid prosecutions in the event of an injury by being compliant and up to date, as well as relevant.

Q-Safe is very flexible, and will allow you to:

Create a new safety file as well as modify an existing one.
Print a full file or individual pages.
Add custom documents if necessary.
Add staff and select who is needed for a site.
Update the file as risks change.
Update the file for a new site.

The standard (most common) option is computer based (desktop and laptop).

If you need:
Multiple users
Shared data
Multiple user input
Multiple location access

The we have online options. Message us for more detail.

View the list of all safety file templates and documents.


View safety software and service options.

View Options and Prices

The software covers the complete safety file, and it will do a safety plan too.

QSafe Safety files include training and safe work procedures to prevent accidents
QSafe safety files help to make sure that workers get home safety every day