South Africa's straightforward safety file service

Your safety file, done properly.

A complete, site-ready safety file — every document justified against the law, with a written rationale for every inclusion. Built around your trade and your project.

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Aligned to the OHS Act 85 of 1993Construction Regulations 2014 compliantCompliance Rationale Report includedFast WhatsApp turnaround
How it works

A safety file without the runaround.

Built to the OHS Act 85 of 1993 and the Construction Regulations 2014. Every document is chosen for your specific project and backed by a written Compliance Rationale Report. The starting point is a single WhatsApp message.

01
WhatsApp

Get a quote

Send us your company name on WhatsApp. We reply with your quote — no forms, no phone tag.

02
5 min

Confirm your details

Tell us your trade, your site and project basics so the file is built around the work you actually do.

03
Same day

We compile your file

Documents are selected against your project and checked by an experienced safety practitioner.

04
Site-ready

Receive your file

Your safety file and Compliance Rationale Report land with you, ready to bind and take to the gate.

See the full process
What's included

Everything in one organised pack.

Every safety file is delivered as a single, complete package — no upsells dressed up as extras.

The safety file itself

A complete, site-specific file aligned to the OHS Act 85 of 1993 and the Construction Regulations 2014.

A detailed document index

Every document listed by name, so you know exactly what is in your file before you walk on site.

A Compliance Rationale Report

For each document, a written reason it is included and the clause of legislation that calls for it.

Delivered online

Ordered over WhatsApp and sent to you online as a ready-to-use file — no office visit, no waiting around.

Print-ready PDF

Supplied as a print-ready PDF you can store, email and print — formatted to bind cleanly and keep as the hard copy on site.

Checked before it goes out

Reviewed by experienced South African construction-safety practitioners — every file, every time.

By trade

Built for South African contractors.

Each trade carries its own document set, risk profile and legal-appointment defaults. Whether you wire, plumb, paint or build, the file is shaped to the work you actually do. These are just a few examples — we build a file for every trade, including any not listed here.

Trade

Electrical

Sparkies and electrical contractors — COC handling, lockout/tagout and isolation procedures.

View safety file Trade

Plumbing

Plumbing contractors — confined spaces, hot work and pressurised system risk cover.

View safety file Trade

Civil

Roads, bulk earthworks and infrastructure — the heavy compliance scrutiny civils face.

View safety file Trade

Roadworks

Road construction and surfacing — traffic accommodation, hot bitumen and heavy plant.

View safety file Trade

Roofing

Roofing contractors — fall protection, fragile surfaces and roof-edge safety.

View safety file Trade

Painting

Painting contractors — working at heights and chemical handling, covered correctly.

View safety file Trade

Waterproofing

Roof, balcony and below-ground waterproofing — height, hot work and solvents.

View safety file Trade

Welding

Welding and hot-work contractors — hot-work permits, fumes and fire prevention.

View safety file Trade

Commercial

Office, retail and fit-out work — safe contracting inside occupied commercial buildings.

View safety file
See all industries
By location

Across South Africa.

The file is digital, so the standard and the turnaround are the same wherever your site sits. We publish local pages for the busiest metros, but these are just examples — we deliver to every town and province, from the big cities to the smallest dorp.

Western Cape

Cape Town

Site-ready files for Cape Town contractors — same standard, same fast turnaround.

View area Gauteng

Johannesburg

Site-ready files for Johannesburg contractors — same standard, same fast turnaround.

View area Gauteng

Pretoria

Site-ready files for Pretoria contractors — same standard, same fast turnaround.

View area KwaZulu-Natal

Durban

Site-ready files for Durban contractors — same standard, same fast turnaround.

View area Eastern Cape

Gqeberha

Site-ready files for Gqeberha contractors — same standard, same fast turnaround.

View area Free State

Bloemfontein

Site-ready files for Bloemfontein contractors — same standard, same fast turnaround.

View area Western Cape

George

Site-ready files for George contractors — same standard, same fast turnaround.

View area North West

Rustenburg

Site-ready files for Rustenburg contractors — same standard, same fast turnaround.

View area KwaZulu-Natal

Pietermaritzburg

Site-ready files for Pietermaritzburg contractors — same standard, same fast turnaround.

View area Mpumalanga

Nelspruit

Site-ready files for Nelspruit contractors — same standard, same fast turnaround.

View area Limpopo

Polokwane

Site-ready files for Polokwane contractors — same standard, same fast turnaround.

View area
See all locations
Why contractors choose us

Defensible at the gate.

Legally anchored

Every document is mapped to the section of the OHS Act or Construction Regulations that requires it.

Rationale in writing

When an inspector asks "why is this here?", the answer is already on the page, in writing.

Fast, no admin

It starts and finishes on WhatsApp. No long forms, no consultant follow-ups, no quotation games.

The basics

Safety files, explained.

A quick, plain-language guide to what a safety file is, what goes in it, and where it sits in South African law.

What is a safety file?

A safety file (also called a health and safety file) is the complete set of health and safety documents for a construction project. It records how a contractor manages risk on site — the policies, legal appointments, risk assessments, method statements, registers and permits that show the work is being done in line with South African health and safety law. Principal contractors, clients and Department of Employment and Labour inspectors use it as the single reference point for a project's safety compliance, and most sites will not let a contractor through the gate without one.

What is in a safety file?

The exact contents depend on the trade and the project, but a complete file generally includes the company health and safety policy, legal appointments (such as the Section 16(2) appointment and the relevant Construction Regulation appointments), the construction health and safety plan, risk assessments and safe work method statements for the high-risk activities on site, PPE issue records and registers, induction and toolbox-talk records, plant and equipment inspection registers, incident reporting, emergency procedures, and the COIDA Letter of Good Standing. Trade-specific documents — confined-space permits, hot-work permits, fall-protection plans, electrical isolation procedures — are added based on the actual hazards of the job.

Is a safety file a legal requirement in South Africa?

Yes. Health and safety on construction sites is governed by the Occupational Health and Safety Act 85 of 1993 and the Construction Regulations 2014 made under it. The regulations place duties on clients, principal contractors and contractors to plan, document and manage health and safety, and a health and safety file is the standard way those duties are recorded and kept on site. In practice, principal contractors will not allow a sub-contractor to start work without a safety file, and a Department of Employment and Labour inspector can ask to see it during a site visit. The file should always be specific to the project rather than a generic template.

This page is general information about safety files in South Africa and is not legal advice. Your file should always be matched to the specific project and the legislation that applies to it.

FAQs

Online delivery, PDFs, templates & pricing.

The questions contractors ask most before ordering a safety file online.

Can I get my safety file online?+
Yes. The whole process happens online — you send your company name and trade on WhatsApp, we build the file around your project, and we deliver it to you online, usually the same day. There's no office visit, no consultant call-out and no waiting for an appointment.
Do I get a safety file PDF I can download and print?+
Yes. Your safety file is supplied as a print-ready PDF, so you can download it, save it, email it and print the hard copy you keep on site. It's formatted to bind cleanly into a folder. If you'd prefer a printed, bound copy posted to you, just ask when we set up your file.
Do you sell a safety file template, or the completed file?+
A safety file template is just blank forms you still have to fill in and make site-specific — which is where most do-it-yourself files fall down at the gate. We supply the completed safety file: every document populated for your project, checked by a practitioner, and delivered online as a print-ready PDF.
How much does a safety file cost?+
One flat price for the complete, site-ready file with the Compliance Rationale Report included — no tiers, no retainers, no surprise add-ons. Send your company name on WhatsApp and we'll confirm your exact figure before anything is agreed.
Which areas of South Africa do you cover?+
All nine provinces. The file is governed by national law and delivered online as a PDF, so we supply contractors in Johannesburg, Cape Town, Durban, Pretoria, Gqeberha and Bloemfontein — and everywhere in between — at the same price and the same fast turnaround.
Guides

Construction safety, explained.

Plain-English guides to the documents and duties that make up a compliant safety file.

Guide

Construction Risk Assessment

Site-specific hazard identification, risk rating and controls.

Read more Guide

Toolbox Talks

Ready-to-run safety briefings that keep your crew and file compliant.

Read more Guide

Safety Inspections

Plant, scaffold, ladder and fire-equipment checks, recorded.

Read more Guide

Safety Procedures

The documented safe-work methods for every high-risk task.

Read more Guide

Safety Audit

What an audit checks — and how a proper file passes it.

Read more Guide

Safety Regulations

The OHS Act and Construction Regulations 2014, explained.

Read more Guide

Safety File Index

Every document a complete safety file contains, by category.

Read more Guide

Safety File Cost

What a safety file costs — one flat price.

Read more Guide

Custom Safety File

Built around your company, trade and project — never generic.

Read more Guide

Safety File Online

Ordered on WhatsApp, delivered as a print-ready PDF.

Read more Guide

Health & Safety File

The same thing as a safety file — what it is and what's inside.

Read more
The full library

Over 304 documents in your safety file.

Behind every file we build sits a complete library of ready-made documents. Each one is populated and made site-specific for your project — this is the depth that separates a real safety file from a blank template. Tap a category to see everything inside.

304Ready-made documents
63Legal appointments
86Procedures, plans & SWMS
51Checklists & registers
37Risk assessments
41Toolbox talks
Legal Appointments 63
Covid-19 Compliance OfficerCovid-19 ManagerCR10.1 Fall Protection Plan DeveloperCR11 Structures SupervisorCR12 Form-Support Work SupervisorCR13 Excavation SupervisorCR13.1 Excavation SupervisorCR14 Demolition SupervisorCR16 Scaffolding ErectorCR16 Scaffolding InspectorCR16 Scaffolding SupervisorCR17 Suspended Platform SupervisorCR18 Boatswain Chair SupervisorCR19 Material Hoist SupervisorCR20 Batch Plant OperatorCR20 Batch Plant SupervisorCR21 Explosive Power Hand-Tool SupervisorCR21 Explosive Power Tool InspectorCR21 Explosive Power Tool OperatorCR22 Crane OperatorCR22 Crane SupervisorCR23 Construction Vehicle OperatorCR23 Construction Vehicle SupervisorCR24 Electrical Installation SupervisorCR25 Flammable Store SupervisorCR26 Rescue Supervisor (Water)CR27 Housekeeping SupervisorCR28 Stacking-Storage SupervisorCR29 Fire & Emergency Co-OrdinatorCR29 Fire Prevention SupervisorCR29(h) Fire Equipment InspectorCR29(i) Evacuation ControllerCR5.1(k) Principal ContractorCR7.1(v) Sub-ContractorCR8.1 Construction ManagerCR8.2 Assistant Construction ManagerCR8.5 H&S OfficerCR8.7 Construction SupervisorCR8.8 Assistant Construction SupervisorCR9.1 Risk AssessorDMR Machinery OperatorEIR9 ElectricianEmergency AssistantEmergency Co-OrdinatorEMR10.4 Portable Electric Tools InspectorEvacuation MarshalGAR9.2 Incident InvestigatorGMR2.1 General Machinery SupervisorGSR13.a Ladder InspectorGSR3.4 First AiderGSR4 Fire FighterGSR5 Confined Space SupervisorHCS10.1 Hazardous Chemical Co-OrdinatorReg 19 Materials Hoist OperatorS16.1 CEOS16.2 Assistant to CEOS17 Health & Safety RepresentativeS19 Health & Safety Committee ChairpersonS31 Incident InvestigatorS8(2)i SupervisorSafety Harness InspectorTraffic FlagmanTraffic Safety Officer
General Construction Documents 14
Company Code of ConductConfidentiality NDASec 37.2 Mandatory AgreementService Level Agreement (SLA)Annexure 1Notification of Construction WorkWCL 1WCL 2Construction RegulationsOHS Act 85 of 1993HSE Legal Compliance RegisterLetter of Good StandingPublic Liability InsuranceTax Clearance Certificate
Policies 12
Electrical InstallationEnvironmental ManagementHazardous Chemical SubstanceHealth, Safety & Environment Policy StatementHealth, Safety & EnvironmentInjury on Duty (IOD)Machine & EquipmentPersonal Protective Equipment IssueSmokingSubstance AbuseTraining & DevelopmentWorking at Heights
Plans 9
Contractor ManagementEmergency ManagementEnvironmental ManagementFall Protection (6m / Ladders)Health & Safety - ConstructionIncident ManagementRisk MethodologyTraffic ManagementWaste Management
Procedures 43
Air CompressorCell PhoneCOID ReportingCommunicationConfined Space RescueConstruction Site Rules & HousekeepingDriver Standards 2021Driver StandardsElectrical InstallationsElectrical Lock-OutElectrical SafetyEmergency Preparedness & ResponseEnvironmental Emergency ResponseExcavation & TrenchingFibre Optic Floating & SplicingFire FightingFirst AidHand Tools ManagementHazardous Chemical ManagementHealth & Safety TrainingHeavy Lifting, Rigging & CraneHousekeepingIncident Reporting & InvestigationInduction TrainingMaintenance of Tools & EquipmentManagement ReviewNon SmokingNon-Conformance & Corrective ActionPortable Electric ToolsPPE Identification & IssueResponsibilities, Supervision, Audits & InspectionsRisk ManagementScaffoldingSub-Contractor ManagementSupervision of Works (Construction)Traffic Management & Street WorksTrailer & Pre-Trip InspectionTraining & InductionTrainingUnderground 3D Utility ScanningWaste ManagementWorking at Heights - Ladder SafetyWorking at Heights
Safe Work Method Statements (SWMS) 34
SWMS TemplateAngle GrinderBricklayingCompacting Padfoot RollerComprehensive Fibre InstallationCompressorConcrete MixerConstruction VehiclesContainer ReticulationElectricalEnvironmental (Office)Equipment InstallationExcavation & TrenchingFencing InstallationFibre InstallationFormworkGeneral BuildingHand Tool OperationHealthLattice Steel StructureLoad & Offload Truck by CraneMaintenance WorkPlasteringPortable Electrical Equipment & ToolsPortable LaddersPressurised Gas CylindersRiggingScaffoldingSpray BoothStreet WorksSub-Contractor ManagementTelecom TowerTrenching & ExcavationWorking at Heights - Ladders
Inspection Checklists 30
BarricadingCompaction EquipmentCompressor InspectionConcrete MixerElectrical HazardsEnvironmentalFibre Duct / Pipe LayingFire EquipmentFirst Aid Box Monthly InspectionFirst Aid Box Monthly IssueFPE InspectionGeneral Tool ListGenerator InspectionGrindingHand ToolsHazardous Chemical SubstancesHousekeepingIndustrial H&S Site ComplianceLadder InspectionMobile ToiletsPortable Electrical Tools & AppliancesPPE InspectionPre-Use Rescue KitProject HSE Team & CompetenciesPublic SafetySafe Work PermitScaffoldStacking & Storage InspectionTool List (Fibre Install)Vehicles
Registers 21
Daily Risk Assessment, TB Talk & Site DiaryFire Drill AttendanceFire EquipmentFirst Aid Kit Injury / Dressing ControlFPE IssueH&S Committee Meeting AttendanceHand Tools IssueHazard & RiskHazard Identification ControlHazardous Chemicals ReceivedIncident / AccidentNon-Conformance & Incident ConsequencePermit Issue ControlPortable Electric Tools IssuePPE IssueRoll Call EvacuationSite Induction (Staff & Visitor)Site VisitorsToolbox TalkTrainingYearly Company Induction
Risk Assessments 37
Angle GrinderBricklayingCompacting Padfoot RollerComprehensive Fibre InstallationCompressed Gas Cylinders Storage & HandlingCompressorConcrete MixerConstruction VehiclesContainer ReticulationCOVID-19 HSEElectricalEnvironmental (Office)Equipment Installation BaselineExcavation (Manual Labour)Fencing InstallationFibre InstallationFormworkGeneral BuildingHand Tool OperationHealthLattice Steel StructureLoad & Offload Truck by CraneMaintenance (Comprehensive)Maintenance WorkMobile Crane OperationsMonopole TowerOfficePlasteringPortable Electrical Equipment & ToolsPortable LaddersRiggingScaffoldingStreet WorksSub-Contractor ManagementTelecom Towers Equipment InstallationTrenching & ExcavationWorking at Heights - Ladders
Toolbox Talks 41
Abusing Your EarsAlcoholism in the WorkplaceBack CareBehaviour & AttitudeCellphone & FlammablesChemicalsDangerous SituationDangerous ToolsDefective ToolsDriver SafetyDuties of EmployeesEmergenciesErgonomic SafetyFire SafetyFirst AidFootwearGas SafetyGood HealthHandling Hazardous Chemicals & SubstancesHearing LossHousekeepingIncident & ReportingInspecting Lifting EquipmentLaddersMakeshift Death TrapManaging FatigueNoise-Induced Hearing LossOffice StressPortable Electrical EquipmentPower Tool SafetyPPEPressurised Air & Water HosesRisk AssessmentSafety SignsSlips & TripsStacking & StorageVehiclesWalk Don't RunWhat's the RiskWinter SafetyWorking Alone

Your file is assembled from this library to match your trade and project — you receive the documents your scope requires, each one site-specific and signed where needed. Not every project uses every document.

— WhatsApp a quote —

Site agent at the gate? Get your file moving now.

Send us your company name on WhatsApp and we'll send your quote straight back. No call-backs, no quotation games.

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